DDTC Club Rules
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1) The Club shall be called The Dandie Dinmont Terrier Club

2) The objects of the Club shall be to promote and encourage the breeding of the correct type of PEPPER and MUSTARD or DANDIE DINMONT TERRIER and for that purpose

(a) To ascertain as far as practicable the origin of the breed possessed by the late James Davidson, Farmer at Hindlee, and the various characteristics thereof and of the purely bred descendants therefrom.

(b) To define precisely the various points and characteristics of a pure and perfect Dandie Dinmont Terrier; to adopt the same as the only recognised standard of excellence; and by all practical means procure the adoption thereof as the beau ideal to be aimed at by breeders of Dandie Dinmont Terriers and as the standard by which the breed is to be judged and the prizes awarded.

(c) The object of the Club is for the benefit of all its members and it will not be classed as a trading business so that all profits from any source functions and/or activities of the Club, shall be maintained for the benefit of and the further education of its members, in the management, training, showing, breeding and every aspect pertaining to canines.

3) (a) MEMBERSHIP The club shall consist of an unlimited number of members, a register of whose names and addresses shall be kept by the Secretary. Candidates for admission shall be proposed by one member and seconded by another, and shall undertake, if elected by committee to conform to the rules of the Club.

JUNIOR MEMBERSHIP This will be open to young people upto the age of sixteen years. The subscription will be £2.50 a year (from January 1st 1990) Junior members will receive Club literature, but will not entitled to vote in Club elections.

Junior member's optional subscription from 0-16 years Junior members may pay a subscription of £1.00 and receive no Club literature.

(b) OFFICE BEARERS These shall comprise a President, a Chairman and a Vice-Chairman, a Secretary and a Treasurer. No two Club Officers may be from the same household nor may people from the same household sign cheques. Club Office Bearers and members of the Committee are not permitted to serve as Officers or Committee in another Breed Club in this breed. Officers Bearers of the Club shall have been members for at least 3 calendar years.

(c) COMMITTEE The Committee shall consist of up to a maximum of 9 members, who have been members for at least 1 calendar year. This number shall include the Vice Chairman who will be elected annually by the Committee. The Committee may also appoint an Assistant Secretary annually, who may or may not be a member of the Committee: If the Assistant Secretary is not a Committee Member he/she shall not have voting rights at any committee meetings attended on behalf of the Secretary. Any Committee Member missing three consecutive meetings without good cause, will automatically cease to be a member of the Committee.

(d) AUDITOR An Auditor, not a member of the Committee, shall be appointed at the Annual General Meeting.

4) Procedure for election of Office Bearers and Committee.

(a) The Officers of the Club i.e. the President, Chairman, Secretary and Treasurer will be elected for a period of three years. They may stand for re-election at end of their term of office without re-nomination

(b) The Committee of The Club will consist of 9 members, in addition to elected Officers, three of whom will be elected each year to serve for a period of three years. Committee members may stand for re-election at the end of their term of office without re-nomination.

(c) The election to be by postal ballot, ballot papers to be returned to an independent scrutineer appointed by the Committee.

(d) The ballot papers to give names of proposers and seconders of candidates for election, with new candidates shown separately from candidates for re-election. The number of committee meetings attended to be shown for candidates for re-election. The ballot papers will be numbered and the scrutineer will be provided by the Secretary with a list of fully paid up members entitled to vote and a check list of ballot papers issued. Where a duplicate is required to be issued (for example in case of non-delivery) the duplicate paper will bear the same number as the original. The scrutineer will check and count the votes cast, sending a copy of the results of the ballot to the Chairman of the Club. Ballot papers will be retained for one year by the scrutineer.
The result of the ballot to be declared at the Annual General Meeting. The number of votes cast for each candidate will be publicly disclosed.

(e) Members entitled to vote are those who are fully paid up members for the previous year and who have paid their subscriptions by 1st March.

5) The Club year shall commence on 1st January and terminate on 31st December. This will be the financial year. The annual subscription for each member shall be £8 or £11 for joint membership, payable on election and thereafter on 1st January each year. This subscription should be reviewed annually at the Annual General Meeting, and members notified of any change.

A banking account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which all withdrawals shall only be made on the signature of two of the following: The Treasurer, the Secretary, the Chairman and the President.
No elected candidate shall be considered a member or entitled to the privileges of membership until his first subscription has been paid. Any member failing to pay his subscription is overdue, and must be paid by March 1st
Thereafter he will cease to enjoy the privileges of membership, but may, with the consent of the Committee, be re-instated upon payment of the current subscription plus rejoining fee.
Honorary Life Membership may be conferred by the Club for long or outstanding service to the breed. This will be recommended by the Committee and ratified by the Annual General Meeting.
The Club will make a list of members and their addresses available for inspection if so requested by members of the Club or by the Kennel Club
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the year.

6) It shall be competent for any member to resign his or her membership of the Club. The name of the member shall be removed from the Club Register and his membership shall thereupon terminate. A member so resigning shall not be entitled to receive back any money he may have paid to the Club during his membership, nor shall he have any claim against the Club. A member on resignation must return all monies or property belonging to the Club.

7) (a) The management of the Club shall be in the hands of the Chairman, Vice-Chairman, Secretary, Treasurer, and Committee

(b) Six shall form a quorum of the Committee for the transaction of business

(c) One of the six must be an office bearer. The President may attend any Committee meetings and have the right to vote.

(d) The Chair shall be occupied by the Chairman and in his or her absence by the Vice-chairman

(e) In the event of both being absent, the members shall elect a Chairman for the meeting

(f) In the event of any vacancy arising in the Offices or Committee by death, resignation, or otherwise, the Committee may fill the same by co-option to the next in line following a contested election. If there was no contested election, the Committee have the right to co-opt. The co-opted member must be Proposed, Seconded and accepted by the majority of the Committee and must stand for re-election at the next ballot. A co-opted member must have been a fully paid up member of the Dandie Dinmont Terrier Club for a period of not less than three years, but need not necessarily have stood for election. In either event, any such co-opted member must be re-elected by ballot at the next Annual General Meeting

(g) In the event of any change in the Officers of the Club, the Membership shall be notified in writing
Where possible 14 day's notice should be given to Committee Members of Committee Meetings.

8) (a) There shall be one General Meeting of the Club each year to be called the Annual General Meeting of the Club for the purpose inter alia of receiving the balance sheet of the Club, made up to 31st December, preceding such a meeting to confirm Office Bearers and Committee for the ensuing year, to confirm the election of new members previously approved by the Committee, to discuss any applications not so approved, and to elect the Auditor. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the agenda, with the exception of routine matters, or those which, in the opinion of the Chairman of the meeting are urgent. Other meetings of the members may be convened by the Committee at and time and be called Ordinary General Meetings. All General Meetings shall be held at such time and place as the Committee may determine and at all such meetings the President or Chairman shall be entitled to take the Chair. At least fourteen days prior to the holding of any General Meeting a notice convening the same shall be sent to all members stating the date, time and place of the meeting and the nature of the business to be transacted.
Agenda items to be included in Any Other Business must be sent in writing to the Secretary at least seven days prior to the Annual General Meeting. No business other than the adjournment of the meeting shall be done at a General Meeting unless ten members are present in person.
Proposers and seconders of agenda items for the Club Annual General Meeting, must both be present in person or the items(s) will not be discussed

(b) All members should receive a committee report giving a precis of decisions made

(c) A General Meeting to be called a Special General Meeting shall be specially convened by the Committee within one calendar month upon a written requisition lodged with the Secretary, and signed by at least ten members whose subscriptions are not in arrears.
Such requisitions shall not state the objects for which the meeting is required and the general nature of the resolution intended to be proposed.

9) At Committee and General Meetings where there is a difference of opinion, all questions shall be decided by vote, and in case of equality the Chairman shall have a second or casting vote.
At all meetings of the Club the minutes of the previous meeting shall be read and confirmed after amendment, if necessary. No new rule, or alteration of existing rules shall be made unless adopted by vote at a duly convened General Meeting held in accordance with these rules. The rules of the Club may not be altered except at an Annual General Meeting or Special General Meeting and such alterations shall not be brought into force until the Kennel Club has been advised and given its approval to the alterations. All other questions coming before a General Meeting of the Club shall be decided by a majority vote of the members present and voting. This is to be by secret ballot if the matter involves members present. A resolution of the Committee taken in writing and signed by the President or the Chairman and by not less than 7 other members of the Committee shall have equal force, and for all purposes be as binding as a resolution taken by vote at a meeting of the Committee duly convened and constituted.
10) Every member shall strive to promote honourable dealings in all matters affecting the interests or well being of the Club, and shall bring to the notice of the Committee any apparent irregularities or dishonest or dishonourable practices within his knowledge in connection with canine matters in regard to which action might be taken with a view to prevention or remedy. He shall also communicate any information he may possess likely to prove useful to Dandie Dinmont Terrier owners, breeders and judges, with a view to furthering the objects for which the Club exists.
11) Any member who shall be suspended under Kennel Club Rule A42j (4) and/or any member whose dog(s) is/are disqualified under Rule A42j (8) shall ipso facto cease to be a Member of the Society for the duration of the suspension and/or disqualification.
If the conduct of any member shall, in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused Member giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may within two calendar months from the date of such Meeting, appeal to the Kennel Club upon the subject to such condition as the Kennel Club may impose.
12) Prizes may be offered by the Club for competition in the Dandie Dinmont Terrier classes at any show providing approved classifications for the breed at which the judge is approved by the Committee and is on the DDTC judges list. Prizes given by the Club shall be open to all exhibitors except such as the Committee may decide to confine to Members of the Club. No exhibit of a member whose subscription is in arrears shall be eligible to compete for any prize confined to the Members of the Club.
13) JUDGES LIST The Club will have Judges Lists drawn up by the Committee in accordance with the requirements laid out in the Club's Policy & Procedure Document for compiling Judging Lists and these will be reviewed annually.
14) Club notices to Members shall be sent to them at their registered addresses through the post pre-paid, addressed to the Secretary. Letters may also be given to or handed out by the Secretary. Persons attending a Club Special General Meeting must be a fully paid up members for that year.
15) Any expenses incurred on behalf of the Club by authority of the Committee shall be defrayed out of the funds of the Club. A list of Office Bearers, Committee and names and addresses of Members shall be recorded within the Annual Magazine. If required any Member may request a list from the Secretary. New members will be sent a full list on joining the Club.

16) (a) The property of the Club shall be vested in the Committee, and if the Club ceases to exist the assets of the Club shall be disposed of as Members decide at a specially convened Special General Meeting (The Secretary should obtain from the donors of Challenge Cups and Trophies an acknowledgement that the gift is made outright to the Club)

(b) Any property of value to the DDTC or items of Dandie interest left or donated to the Dandie Archives shall not be sold or otherwise disposed of, unless the Club ceases to exist. When a Special General Meeting of the Club may then decide how to dispose of Club assets, as in rule 16(a)

(c) TROPHIES & CUPS Members not Trophies & Cups on time (without adequate reason e.g. Illness) will forfeit the right to hold any Club trophy or cup on the next occasion where any one or more are won by that member. Further any damage (including transit damage) to be paid for by the the holder of any trophy or cup.
Cups being returned by a third party. The third party should sign a note accepting responsibility of the safe return of the cup. (A form to this effect to be given out with cups).

Members failing to return cups and trophies to the Club after 2 months of the show date will receive a permanent ban from holding cups or trophies from the Club in the future.

NOTE A Committee Member to be with the Cup Steward to inspect cups on their return to the Show.

17) The Club shall not join any Federation of Societies or Clubs.
18) The Kennel Club is the final authority for interpreting the rules and regulations of the Club and in all cases relating to Canine and Club Matters.
19) The Club Code of Conduct is Rule 19 of the Club. Please see Code for full information.
20) (a) The selection of Judges for all Club Shows will made by the Committee
(b) Elected Officers of the Club will not Judge or Steward at Club shows whilst in office save in exceptional circumstances
21) No person whilst an undischarged Bankrupt may serve on the Committee or hold any other office or appointments within Kennel Club Registered Societies.